Senior Administration Assistant - Business Advisory
06/01/2025
07/02/2025
Permanent - Full Time
Brisbane
Administration and Office
About us
Vincents, we see the world from every angle.
We are a national professional services firm with deep expertise in Forensic, Tax and Advisory. We have been supporting our clients to explore all aspects of their business and financial affairs for over 35 years.
We bring the best analytical minds to each engagement, leveraging the diversity of our collective experience alongside our subject matter expertise.
Our shared purpose is to provide our clients with a clear direction when they need it most. Our mission and core values provide the guiding principles for our people – extraordinary client service, continuous improvement, celebrate success and one Vincents team.
Job Description
About the role
As we continue to grow, we offer an exciting opportunity for a Senior Administrative Assistant to join our Brisbane-based Business Advisory team. In this senior role, you will provide high-level administrative support to our senior leadership, ensuring seamless operational support for our team and exceptional service delivery to our valued clients. This is a pivotal role in maintaining strong client relationships and facilitating the efficient functioning of the advisory team.
Manage and oversee client onboarding and exit processes, including CRM updates, and preparation of ethical and engagement letters
Maintain client records, ensuring all documentation is accurately filed and up to date
Support Directors and senior staff with client correspondence, invoicing, and fee preparation
Assist with the preparation of financial reports, workpaper compilation, and collation of financial documents
Facilitate the establishment of new entities such as trusts and companies
Maintain company secretarial registers using Corporate Affairs System (CAS)
Liaise with the Australian Taxation Office (ATO) and Australian Securities & Investments Commission (ASIC) regarding client matters, including lodgement of tax returns, activity statements, and corporate documents
Create and maintain standard templates and processes for use by the wider team
Manage general office duties, including document management, filing, scanning, and archiving
Desired Skills and Experience
About you
Proven experience in a senior administrative role, preferably within a professional services environment or a Chartered Accounting firm
Advanced proficiency in Microsoft Office and excellent computer literacy
Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills
A proactive, solution-focused mindset with the ability to work autonomously and within a team
A collaborative approach to teamwork, with the ability to build strong relationships with internal and external stakeholders
A genuine passion for providing exceptional support and contributing to the overall success of the team
About the Vincents experience
Core to our growth and success are our people. Some of the ways in which we support our people include:
Flexible and hybrid working options to support you, your team, and your clients in the most meaningful way
An additional day of leave a year – VinDay – to use just for you!
A flat leadership structure that has a genuine open door policy alongside a supportive and friendly work environment
Ad hoc bring your dog into work days
A newly created Learning framework to support technical, operational, interpersonal and leadership growth and development on an ongoing basis
Support with formal accreditations, relevant courses or post graduate study
Regular learning programs around employee wellbeing alongside an Employee Assistance Program for you and your immediate family
Annual engagement surveys alongside fortnightly opinion polls to inform, enhance and shape our people initiatives and offerings
A nominated People Experience Team who drive our firmwide People Engagement Plan
A competitive employee referral program to enable our people to be rewarded for introducing talent into our business
A client referral incentive program that rewards our people for the growth of our business.
Monthly 1-1s with Partners to create deeper connections between our people and their leaders
An active social committee with a calendar of regular formal and informal events
We’re committed to building a diverse and inclusive community for everyone at Vincents. Our shared culture is one of high performance that focuses on a “One Vincents” approach and embodies our firm foundations – shared vision, ambition, and enthusiasm.
Vincents is an equal opportunity employer. If you feel you do not meet some of the expectations listed above, but find the role interesting, we would still like to hear from you.